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Remote Working Part 2 – Staying focused and maintaining concentration

Quickbooks online edition

The key reason workers fail to succeed at operating remotely is they don’t see the essential requirement of first rate organisation and solid self discipline.

I have been operating remotely for almost a decade since I first discovered Quickbooks online an ‘on demand’ small business accounting software web application and was spellbound by the fact that if you can perform accounting on the web then why shouldn’t it be workable to perform other key types of of work remotely?

Whilst working remotely has numerous upsides there are numerous things that workers don’t realise which evolve into issues that result in reduced productivity and lower motivation. The number one reason for decreases in effectiveness in remote employees is distraction and it is a verified and well publicised fact that it can take a person up to twenty minutes to establish their original output level after experiencing a disturbance.

Research also shows that members of both sexes who are regularly experience interruptions are more likely to be susceptible to decreased memory capability and are prone to developing mental health trouble in old age. We exist in an over communicated world and it is imperative that you know the issues this causes before you commence working remotely. Whilst working remotely you have to do everything possible to mitigate the jeopardy of being distracted.

Here are the essentials:

1, Get a consistent schedule, make sure that everybody knows it and rigidly adhere to it!

Good examples are a specific time of day when you look at or write and send electronic mail and make or receive phone calls. Before I began working remotely I used to get as many as hundreds of e-mails in 24 hours. Now I think I am unfortunate if I get over 5. To ’reset’ my electronic mail experience I changed my e-mail address and obsessively took precautions to guard the details being made available to anyone. I then made sure every party who I gave my e-mail address to, to use it prudently. I also configured an auto-responder that swiftly informed anyone sending me mail at what time of day I would be attending to mail and if someone should have my immediate awareness to mark it as ‘Urgent’.

2. Get rid of alerts.

Turn off every feature that can send you a visual or audible alert. This includes portable and
ordinary handsets and forms of alerts from e-mail such as on screen pop ups, warning sounds, display changes to your inbox list and of course facing a window. Get a door on your work place and put up a ‘do not disturb’ sign on it.

In ‘Remote Working Part 3 – ‘Tools of the trade’’ I will reveal my favourite tools and software.

 

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